How an ATS can save your precious time - Halton BC Case Study

6th February 2019 | Sam Wilson

Your time is just as valuable as your money but is it always protected or scrutinised, in the way that it’s spent, in the same way?

We speak to a lot of organisations who are incredibly careful about the way that they spend their money but use time-consuming, inefficient and outdated systems and processes that are a drain on their team’s precious time and resources. The irony is that as well as being a drain on their time, these processes are likely to be contributing to them losing applicants at different points throughout their recruitment process, increasing the likelihood that more money will need to be spent eventually anyway.

The team at Halton Borough Council were fully aware that their processes needed to be significantly updated. The time that was being spent on manual processes and individual systems was crippling them - included a downloadable Word document as an application form that needed to be filled in and emailed in. On top of this, essential clerical tasks such as scheduling interviews and background checks were taking up too much of the team’s time.

Halton came to us needing a quick solution and having reviewed their situation we recommended that they take a look at our Applicant Tracking System (ATS). Our system was designed with exactly this kind of situation in mind, giving employers all the tools needed to update and streamline application processes, including a user-friendly online application form, a self-service online interview booking system and the ability to conduct background checks – all in one place.

After an initial demonstration of our ATS, Halton knew they’d found what they were looking for.

“It was quickly apparent that many of our clerical functions would no longer be required, with most of the tasks being carried out more effectively and efficiently by the ATS. It would also help us address many of the problem areas such as late/missing applications” said Richard Rout, Division Manager: Policy, People, Performance and Efficiency.

Halton went live with their ATS in November 2017 and quickly appreciated the benefits of the system. Their processes were centralised and streamlined, allowing the team to spend their time on what really matters. The system also enabled them to work more efficiently as a team.

“The transparency of the system means that we can see exactly what has and hasn’t been done and at what point. It also allows hiring managers to access application information whenever they want, rather than having to request it from HR or wait until the end of a campaign.”

“The speed and ease that we are able to carry tasks such as reference requests and regret management is fantastic. It has completely transformed our processes, saving us significant amounts of time.”

The team at Halton also discovered that along with their ATS came the JGP Support team – always on the other end of the phone, an email or live chat.

“We quickly built a great relationship with the Support team at JGP, they’re fast and efficient and have helped us with a number of questions we had.”

The JGP ATS is specifically designed to help organisations like Halton Borough Council move away from unnecessarily complicated and overly-convoluted recruitment processes. It has allowed them to work more effectively, efficiently and collaboratively – saving them countless hours of precious time.

“Any other organisation seeking to modernise their recruitment should look at JGP ATS, it’s worked for us, is easy to use and does practically everything we need it to. The reporting functions means that any information we need is pretty much one click away. It also offers value for money in terms of price.”

Do you feel that too much of your time is spent on convoluted and archaic processes? Is it time that you gave your systems a complete overhaul? Get in touch with us to find out just how easy it can be.